Competent Authority to Grant Leave
(IREC Vol-I Rule 557 read with Rule 503, First Schedule & Annexures)
Rule 557 — Interpretation of Leave Rules
Where any doubt arises to the interpretation of these rules it shall be referred to the Ministry of Railways for a decision. No relaxation of these rules shall be made except with the concurrence of the Ministry of Railways.
Reference: IREC Vol-I Rule 557
FIRST SCHEDULE
(See Rule 503)
Authorities Competent to Grant Leave
1. Leave on average pay, half-pay leave, commuted leave, leave not due, extraordinary leave, maternity leave, hospital leave
Competent Authority
- Ministry of Railways
- General Managers
- Head of Department
- Divisional Railway Managers and any other lower authority delegated powers by GM/HOD/DRM
2. Special disability leave
- Competent authority same as above.
3. Study leave
Competent Authority
- Ministry of Railways — Study leave within India and abroad
- General Managers — Study leave within India
- HOD & DRM — Study leave within India for Group C & D
Authority: Railway Board letter No. F(III)/98/LE1/1 dt. 05.02.1998
ANNEXURE-I
FORM-I
(See Rule 511)
Application for Leave or Extension of Leave
Instruction: Except in very urgent cases leave should normally be applied for two months in advance.
Particulars required
Name of applicant
- Leave Rules applicable
- Post held
- Department/Office/Branch
- Permanent or Temporary
- If permanent, post & office where lien held
- Pay excluding allowances
- HRA, CCA, Conveyance or compensatory allowances
- Nature and period of leave and date from which required
- Grounds of leave
- Date of return from last leave and its nature
- Address during leave
Administrative certification stage
Branch/Controlling Officer - Remarks and recommendation
Leave admissibility certificate - LAP days admissible, LHAP days admissible, LWP days admissible, Balance leave at credit
Verifying authority / Accounts Officer - Certification of leave balance
Sanctioning Authority - Orders
Advice memo - Advice memo regarding leave issued
Special note
If the applicant is drawing any compensatory allowance, sanctioning authority must state whether employee will return to same post or similar allowance post.
Same form applicable to all groups of railway servants.
ANNEXURE-II
Bond for Temporary Railway Servants Granted Extraordinary Leave for Study
(Rule 530(3)(a)(b))
Bond features
- Executed by obligor with two sureties
- Joint and several liability to pay Government on demand
- Interest at Government loan rate
- Applicable even if payment abroad (exchange conversion clause)
- Government may appoint substitute during leave
Condition of bond
If employee:
- fails to rejoin duty after extraordinary leave OR
- refuses to serve Government after return OR
- refuses alternative Government service
➡ must refund amount with interest
Legal clauses
- Liability of sureties not discharged by Government delay or omission
- Government not required to sue obligor before sureties
- Governed by laws of India
- Rights determined by Indian courts
- Stamp duty borne by Government
Execution stage
- Signature of obligor
- Signature of sureties
- Witness signatures
- Acceptance for and on behalf of President of India
ANNEXURE-III
Medical Certificate for Non-Gazetted Officers
Certification content
- Personal medical examination
- Nature of illness
- Period of absence required for restoration of health
Certifying authority
Authorized Medical Attendant / Registered Medical Practitioner
ANNEXURE-III A
Medical Certificate under Rule 522
(See Rules 519 & 522)
Certification requirements
- Medical supervision period
- Diagnosis / disability
- Estimated manifestation date
Medical opinion
- Railway servant may become fit OR
- No reasonable prospect of fitness
Recommendation
- Medical leave upto one year
Certifying authority
CGHS / Government Hospital / Medical Board
OR
Authority designated under Rights of Persons with Disabilities Act, 2016
Note: Nature of disability to be specified (benchmark disability / specified disability / high support needs)
Authority: Railway Board letter No. E(P&A)I-2017/CPC/LE-5 dated 01.11.2019
.........................................................................................................
IREC Rule 557
Competent Authority to Grant Leave (Interpretation)
| Rule | Provision |
|---|---|
| 557 | Where any doubt arises to the interpretation of these rules it shall be referred to the Ministry of Railways for a decision. No relaxation of these rules shall be made except with the concurrence of the Ministry of Railways. |
FIRST SCHEDULE (See Rule 503)
Authorities Competent to Grant Leave
| S.No. | Kind of Leave | Authority competent to grant leave |
|---|---|---|
| 1 | Leave on average pay, half-pay leave, commuted leave, leave not due, extraordinary leave, maternity leave, hospital leave | 1. Ministry of Railways 2. General Managers 3. Head of Department 4. Divisional Railway Managers, and any other lower authority for whom powers have been delegated by the General Manager, Head of Department & Divisional Railway Manager |
| 2 | Special disability leave | Do. |
| 3 | Study leave | 1. Ministry of Railways, in all cases of Study leave within India and abroad. 2. General Managers, in all cases of Study Leave within India 3. Head of Departments and Divisional Railway Managers, in the case of Railway Servants in Group C and D for Study Leave within India |
Authority: Railway Boards letter No.F(III)/98/LE1/1 dt. 5-2-98
ANNEXURE I
FORM I (See Rule 511)
Application for Leave or For Extension of Leave
| Item No. | Particulars |
|---|---|
| 1 | Name of applicant |
| 2 | Leave Rules applicable |
| 3 | Post held |
| 4 | Department/Office/Branch |
| 5 | Permanent or Temporary |
| 6 | If permanent, the post & Office where lien is held |
| 7 | Pay, excluding allowances |
| 8 | H.R.A., C.C.A., Conveyance or other compensatory Allowances drawn in the post |
| 9 | Nature and period of leave is applied for and date from which required |
| 10 | Grounds on which leave is applied for |
| 11 | Date of return from last leave, and the nature and period of that leave |
| 12 | Address during leave period |
Certification / Orders Section
| Stage | Particulars |
|---|---|
| Branch/Controlling Officer | Remarks and/or recommendation |
| Verifying Authority / Accounts Officer | Certification of LAP, LHAP, LWP balance |
| Sanctioning Authority | Orders |
| Advice memo | Regarding leave issued |
Note: If the applicant is drawing any Compensatory Allowance, the sanctioning authority should state whether on the expiry of the leave he is likely to return to the same post or to another post carrying a similar allowance.
ANNEXURE II
Bond for temporary Railway servants granted extraordinary leave for study
(See Rule 530(3)(a)(b))
| Component | Particulars |
|---|---|
| Parties | Obligor and Sureties |
| Liability | Payment to President of India on demand with interest |
| Condition | Failure to rejoin duty after extraordinary leave |
| Governing Law | Laws of India |
| Stamp Duty | Government of India to bear |
| Execution | Signature of obligor, sureties, witnesses and acceptance by President of India |
ANNEXURE III
Medical Certificate for non-gazetted officers
| Component | Particulars |
|---|---|
| Certification | Medical examination and illness |
| Recommendation | Period of absence necessary |
| Authority | Authorised Medical Attendant / Registered Medical Practitioner |
ANNEXURE III A
(See Rules 519 and 522)
Medical Certificate for Government Servants Recommended Leave under Rule 522
| Item | Particulars |
|---|---|
| Certification | Medical supervision and illness |
| Medical opinion | (i) Railway servant may become fit OR (ii) No reasonable prospect of fitness |
| Recommendation | Leave on medical grounds upto one year |
| Certifying Authority | CGHS/Government Hospital/Medical Board OR authority under Rights of Persons with Disabilities Act, 2016 |
| Note | Nature of disability may be specified |
Authority: Railway Boards letter No.E(P&A)I-2017/CPC/LE-5 dated 01.11.2019
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